Date questionnaire

Coronavirus Pandemic

Please note that during the Covid-19 emergency phase, different regulations may apply.

As soon as the dates of the written examinations have been established, a scheduling questionnaire is published in eDoz. There you can indicate when you are available during the session for oral examinations.

Principles, responsibilities

Within the examination session, you are free to choose in eDoz when you will be available for oral examinations.
Students have many written examinations during the first three weeks of the session. If you are only available at the start of the session, this may potentially lead to clashes.
You will be informed about the release of the scheduling questionnaire via e-mail.
Dates for written examinations may not be changed or rescheduled
As a basic principle, the time required to carry out oral examinations should be doubled and then indicated in different weeks. Dates should preferably be during the final week of the session.
You will receive the best possible examination schedule if you make available as many free days as possible, as each individual schedule is optimised by hand and grouped into as few days as possible. The more free days you make available, the more likely it is that we can find a date on which all candidates can be examined. The fewer free days you make available, the greater the risk that the examinations will have to be spread out over several dates.

Changes to the type of examination (method, form and duration) are not allowed at this point and are no longer part of the examiner’s authority. See also DownloadProrector Examination Information (PDF, 258 KB)

Common dates must be arranged with co-examiners. In eDoz, you can view the scheduling questionnaires of all of your co-examiners. Where there is a lack of common dates, the dates of the chief examiner are automatically used.

Key information for examination scheduling

In particular, co-examiners may be amended in the date questionnaire (in eDoz).
Corresponding changes can be notified using the comments fields.
For oral examinations, no more than a total of two examiners should be listed.

We will only use a half-day marked as an alternative date for oral examinations in the event of problems (e.g. lack of common dates with co-examiners).

The default values for daily examination times may be changed.
Breaks can be requested. However, the following times are fixed periods (10:00– 10:30 and/or 15:00 – 15:30) and cannot be changed.

You have the choice between your own room and a Rectorate room which will be allocated by us.
If possible, please always use your own office for oral examinations.
For examinations where there are several examiners, the chief examiner’s room is preferred.